Chemical Procurement
A New Chemical Procurement Form must be submitted before adding a new chemical to an inventory. This form must be submitted before the purchase or receipt of donations of lab/research grade chemicals. Replacement of chemicals that are already in a lab/shop chemical inventory does not require this form.
- SJSU Main Campus: Route the form to science-safety@sjsu.edu so the College Safety Team will be cc'd on the approval and can prepare to support related safety or waste management needs. Also consider routing to department stockroom technicians if the chemical is intended for teaching.
- Moss Landing Marine Labs: Route the form to the Moss Landing Marine Labs Safety Officer so that they will be cc'd on the approval and can prepare to support related safety or waste management needs.
You can email ehschemicalpurchasingrequests@sjsu.edu to arrange for bulk reviews for larger orders (over 15 new chemicals), for new projects, or for new lab/shop startups.
SJSU Environmental Health & Safety does not expect non-hazardous, neutral chemicals or household consumer products to go through New Chemical Procurement Forms. If you are unsure, submitting the form is the most efficient way to receive feedback from safety staff. Review is usually completed within one business day. Submission of this form to get a preliminary risk assessment from safety staff is encouraged – responsibility for chemical safety begins when the chemical is actually added to the inventory, not as part of the procurement review process.
Gases, dry ice, and cryogenic liquids
The New Chemical Procurement Form is required for these chemicals unless a submitted Fixtures, Furniture, and Equipment Permit already covers the change in scope.
- Gas and Cryogen - SJSU Main Campus: Department staff are responsible for procuring gases and cryogens that are required for teaching and research. Individual lab/shop personnel are not allowed to directly coordinate deliveries or pickups. Centralizing ordering to department staff helps streamline loading dock operations. Contact your department chair for gas and cryogen procurement instructions.
- Gas and Cryogen - Moss Landing Marine Labs: Faculty/staff can directly contact the department-approved vendor for procurement of gases and cryogens. Contact the Moss Landing Marine Labs Safety Officer for procurement instructions.
- Dry Ice: Faculty/staff can directly procure up to 40 lbs of dry ice locally and transport this material when driving on university business such as from vendors on this website. Contact ehs@sjsu.edu for additional guidance if transportation of over 40 lbs of dry ice is necessary. Department of Transportation regulations do not apply when driving with dry ice on roads in a passenger vehicle. To safely transport up to 40 lbs dry ice, the container must be designed and constructed to permit the release of carbon dioxide gas in order to prevent a buildup of pressure that could rupture the container. A cooler would be appropriate. Additionally, the package must be marked “Carbon dioxide, solid” or “Dry Ice”. This Department of Transportation reference document describes best practices for packaging and labeling dry ice. Finally, windows should be open in the car as a precaution. Contact your department chair for further procurement instructions such as how to navigate reimbursement from research funds. Keep in mind that regulations apply to shipping, transportation by boat, and transportation in an aircraft – contact ehs@sjsu.edu for assistance with transportation through these routes.
