Zoom FAQs for Faculty

• How to schedule Zoom meetings or recurring meetings?

  • There are several options to schedule a Zoom meeting.

    For example:

    Sign in to your SJSU Zoom account
    Access your Canvas course
    Use your SJSU email calendar
    Download a Zoom app on your iPad Pro or other iOS or Android devices. However, some features may not be available on your mobile device. For more information, please click the Zoom Room Controller Features webpage.

• How to invite people to your Zoom meeting?

  • To invite people to a Zoom meeting, please click on the "Invite" button on the bottom navigation bar and invite them by email.

• How to record my lecture recording?

  • To invite people to a Zoom meeting, please click on the "Invite" button on the bottom navigation bar and invite them by email.

• How to find my recordings?

  • If you record a Zoom meeting to the Cloud, the recordings will be stored in Recording of the Account Settings page. If you record it on your computer, you'll find the recording in the local folder of your computer.

• Can I record all of my Zoom meetings by only setting once?

  • Yes. Please go to your Zoom Account Settings page, click the "Recording" tab on the left navigation menu, and make sure the "Automatic Recording" is enabled.

• How to connect to the audio conferencing?

  • Via phone

    Select Phone Call tab
    Follow the list of the dial-in number and enter the phone number
    Enter the Zoom meeting ID and press # key
    Stay online if the meeting hasn't started

    Via computer

    (Please use a headset to avoid background noise. And, it's recommended you mute your audio unless you want to ask or answer questions.)
    Select Join Audio Conferencing
    Click Test Conferencing Mic and Speakers
    Click Join Audio Conferencing

• How to enable video via your computer?

  • You can click the Video icon to start your video.

    Notes: Please ensure there is a built-in webcam on your computer or prepare an external webcam.

• Any technical requirements?

  • Your computer should meet the PC, Mac, iOS and Android system requirements.

• Do I need to download Zoom app to use it?

  • It is an option for you to download Zoom app on your mobile devices. You can host a Zoom meeting from a laptop or a device with a webcam and a microphone. However, some features may not be available on your ipad or mobile devices. For more information, please visit the Zoom Controller Features webpage.

• How to share a screen?

  • Click on the "Share Screen" button during the meeting
    Choose the screen you like to share from the list it provides
    Click "Stop Sharing" when you want to stop sharing

• How to use the whiteboard?

  • Please click on the "Share Screen" icon when you host a Zoom meeting.
    Choose "Whiteboard" from the list it provides.

    Notes: Click on "Stop Sharing" if you'd like to stop using the whiteboard.

• How to transfer a file?

  • Click the Meeting Settings tab from the Zoom navigation menu.
    Scroll down to the "Meeting Basic" selction
    Enable "File Transfer" option. Then, you and participants can send files through the in-meeting chat

    Notes During the meeting, in the group chat box, choose "Share file in meeting" under More drop-down list, and choose the file you like to share.

• How to set up closed captioning?

  • Click Meeting Settings tab from the Zoom navigation menu
    Scroll down until you see the Meeting Advanced section
    When you see Closed Captions, please enable the option. It may allow you to type/view/download closed captions or assign a participant/third party device to add closed captions.

    Notes: You can put a check mark in the Allow participants to save closed captions if you prefer.