Campus Center or Institute Reporting Requirements

Directors of established centers and institutes (CCI) are required to submit an annual report. In addition, at intervals of no more than seven years, each CCI shall be examined by the Graduate Studies and Research (GS&R) Committee of the Academic Senate.

Annual Report

Per University Policy S22-1 [pdf], CCI directors shall submit annual reports to the CCI administrative dean, who shall review, sign, and forward the report to the Associate Vice President for Research (AVPR) at officeofresearch@sjsu.edu.  

Due Date

Annual reports are due to the AVPR on September 30 of each year. Though the Office of Research sends an annual reminder to CCI directors at the beginning of each academic year, it is the directors' responsibility to ensure their report is submitted by the established deadline. 

Checklist

The report shall cover the preceding fiscal year (July 1 - June 30) and include the following:

  • Cover page to be signed by both the CCI director and the CCI administrative dean.
  • Description of accomplishments and future plans of the CCI.
  • Full accounting of income and expenses from all accounts (operating funds and any auxiliary accounts). Ref. Annual Financial Summary Template.
  • Conflict of interest statements, updates, and management plans for disclosed conflict of interest statements. Please use the CCI Conflict of Interest form.
  • Substantive modifications (e.g. name, focus, location), if applicable. 

Seven-Year Review

CCI directors shall submit seven-year reports to the CCI administrative dean, who shall review, sign, and forward the report to the GS&R Committee of the Academic Senate for their review via the Graduate Studies Coordinator in the College of Graduate Studies. Upon completion of their review, the GS&R Committee will recommend (or not) to the AVPR the continuation of a CCI with or without conditions.

Checklist

The report shall cover the preceding seven fiscal years and include the following:

  • Cover page to be signed by both the CCI director and the CCI administrative dean.
  • Description of accomplishments and future plans of the CCI.
  • Full accounting of income and expenses from all accounts (operating funds and any auxiliary accounts)*. Ref. Seven-Year Financial Summary Template.
  • Conflict of interest statements, updates, and management plans for disclosed conflict of interest statements. Please use the CCI Conflict of Interest form.
  • Substantive modifications (e.g. name, focus, location), if applicable. 

* Although it is desirable to become self-sustaining, it is possible that it is in the best interests of an academic unit to provide support for a CCI based on the services it provides to the faculty and students. In these cases, the administrative dean should include a memo documenting the need for such support for consideration during the seven-year review.