Direct Payment

The following activities are eligible for Direct Payment in the CSUBUY P2P system:

• Attorney Fees
• Freight / Postage / Shipping
• Legal Settlements
• Local & Federal Government Payments
• Medical Service Payments
• Memberships
• Official/Referee Payments
• Permits / Licenses (non-IT)
• Royalty Payments
• Student Union Return of Surplus
• Subscriptions/Publications (non-IT)
• Utilities

There are additional activities that qualify as "Direct Pay Other."  These activities will be allowed in CSUBUY after you fill out and attach the "Direct Pay - Other Upload Form.”

• Athletics Conference
• Athletics Game Guarantees [Non-Services]
• Auxiliary Payment [ex., Research/Tower Foundation Returns or Student Union Rentals]
• Books and Pre-Printed Materials [Library use only]
• Catering for Spartan Shops [Over $5,000 only]
• External Renter Proceeds [Hammer Theater use only]
• Insurance Premiums [Risk Management use only]
• Interlibrary Loan Payment [Library use only]
• Master Teacher Agreement Payments [Colleges with SPA Agreements]
• Public Utility Deposits [FD&O use only]

Submit a Direct Pay Request viaCSUBUY. 

In CSUBUY:

• Go to the left hand menu
• Click on Shop [shopping cart icon]
• Click on Shopping > View Forms
• Click on Direct Pay Forms
• Click on Direct Pay Request

• An itemized invoice is required for direct payments. Itemized is defined as a description of the goods or services secured, the quantity, the amount, tax and shipping charges [if applicable] and total.
• If paying an individual that does not supply an invoice, a Generic Invoice [pdf] may be submitted.
• A Hospitality Expense Justification [pdf] form is required when paying for the provision of food, beverages, and other expenditures related to activities, or special events for the purpose of promoting and furthering the mission of the university.
• An agenda is required for hospitality expenses for employee only events. The funding source may be restricted.