Direct Payment

Intended to be used as a way to quickly and easily pay for a specific list of products and services that do not require a requisition, contract, or agreement.

Eligible Products and Services
- The following is a list of allowable payments that can be made via Direct Payment:
  - Advertisements under $5,000 [No purchase limit for job posting advertisements if the supplier is Graystone and ordered through University Personnel.]
  - Athletics conference
  - Athletics game guarantees
  - Books and pre-printed materials
  - Catering by Spartan Eats
  - CIDS non-credit instructors
  - External renter proceeds [For Hammer Theatre use only.]
  - Fees as specified:
    - Accreditation
    - ETS test [For Testing Center use only.]
    - Field trip entrance
    - Fingerprinting
    - Government license/permit
    - Hazardous waste disposable
    - Inter-library loan
    - International recruiting [For CPGE use only.]
    - JOC/Gordian program
    - Registration *When check is required.
    - Tour arrangements
  - General repairs under $1,000
  - Insurance premiums [For Risk Management use only]
  - Legal settlements
  - Mailing lists
  - Master teacher agreement payments
  - Memberships
  - Public utility deposits [For FD&O use only.]
  - Publication Fees [for Faculty submitting a paper to be published in a magazine or on a website - as long as no signed contract is required].
  - Refunds to non-employee/non-student
  - Reimbursement to an Auxiliary (e.g., Tower or Research Foundation)
  - Services as specified:
    - Approved by CSU General Counsel
    - Game official[s]/Game Day worker[s] under $1,500
    - Government entities [not CSU]
    - Guest artist under $1,500 *
    - Guest speaker under $1,500
    - Medical
    - Physical examination
    - Student non-payroll
    - Testing Center [e.g., proctor et al.]
  - Stadium rentals
  - Student finance refund [For Bursar's Office/Financial Aid Office use only.]
  - Student Union rentals and fees
  - Subscriptions *Excludes online and software services.
  - U.S. Postmaster [For Distribution Services use only.]
  * A guest artist is one who provides service to SJSU at a non-hospitality related event, e.g., an activity associated with academic or instruction.
How to Submit a Direct Payment
- Submit a Direct Payment via Financial Transaction Services [FTS]. For detailed instructions, please see the Direct Payment Voucher tutorial.
Documentation Requirements
- - An itemized invoice is required for direct payments. Itemized is defined as a description of the goods or services secured, the quantity, the amount, tax and shipping charges [if applicable] and total.
  - If paying an individual that does not supply an invoice, a Generic Invoice [pdf] may be submitted.
  - A Hospitality Expense Justification [pdf] form is required when paying for the provision of food, beverages, and other expenditures related to activities, or special events for the purpose of promoting and furthering the mission of the university.
  - An agenda is required for hospitality expenses for employee only events. The funding source may be restricted.

If this is for a reimbursement, see Can I be Reimbursed?