Forms

This page is designed to help students navigate through university’s graduate forms, petitions, and request processes. Our forms are categorized by degree progression or objective. 

Change of Program
Classification Status
Candidacy and Supporting Program Forms
Culminating Experience
Continuous Enrollment 
Graduation 
Special Course Petitions
Reinstatement and Readmission
Open University (Post-Bac & Graduate)

Change of Program

• Change of Program

  • Change of Graduate Program Petition

    Recently admitted or currently enrolled students use this form to request a change of graduate program. View Change of Graduate Program details in the Graduate Student Guide.

    Online petition should be submitted by the priority deadlines listed below.

    Start Term for Requested Program	Fall Semester	Spring Semester
    Priority Submission Deadline	July 01	December 01

Classification Status

• Change of Classification in Graduate Program

  • Change of Classification in Graduate Program 

    A conditionally classified student may submit this form to become a clear classified student. View Achieve Graduate Classified Status in the Graduate Student Guide.

Candidacy and Supporting Forms

• Petition for Advancement to Candidacy

  • Petition for Advancement to Candidacy [pdf]

    Matriculated students must use this form to list courses and culminating experience required to earn their degree. View Follow Form Instructions in the Graduate Student Guide.

    Student Note: Candidacy Form must be approved by your Graduate Program Coordinator prior to submission to the GAPE Office.

    _{*For writable forms, you must first save the document to your computer before entering your information. Entries on writable forms will be lost if it is not saved in advance.}

• Request for Validation of Transfer Credit

  • Request for Validation of Transfer Credit

    Current students may use this form to transfer credit prior to candidacy. View Validate Eligible Graduate Transfer Credits in the Graduate Student Guide.

• Request for Course Substitution

  • Request for Course Substitution

    Current students may use this form to substitute a core or an elective course listed on the candidacy form. View Course Substitution in the Graduate Student Guide. 

• Request for Course Revalidation (Masters)

  • Request for Course Revalidation (Masters)

    Graduate Program Coordinators will use this form to request revalidation of an expired course in a student's master's degree program. View Course Revalidation in the Graduate Student Guide. 

    Student Note: Contact your Graduate Program Coordinator to initiate the course revalidation process.

• Graduate Petition to Waive the GWAR Requirement

  • Graduate Petition to Waive the GWAR Requirement

    Graduate Program Coordinators will use this form to initiate a GWAR Waiver Request for a matriculated graduate student. View Fullfill the Graduation Writing Assessment Requirement (GWAR) in the Graduate Student Guide.

    Student Note: Contact your Graduate Program Coordinator to initiate this GWAR waiver process.

Culminating Experience

• Thesis and Dissertation Guidelines

  • Thesis and Dissertation Guidelines

     Visit the College of Graduate Studies website for additional forms and information. View Thesis and Dissertation in the Graduate Student Guide.

• Verification of Culminating Experience Form

  • Verification of Culminating Experience Form

    Graduate Program Coordinators use this form to verify the completion of a graduate student's culminating experience and degree requirements. View Verification of Culminating Experience Form in the Graduate Student Guide.

    Student Note: Your Graduate Program Coordinator will submit this form to GAPE on your behalf.

Continuous Enrollment

• Continuous Enrollment (1290R)

  • Continuous Enrollment (1290R) Registration 

    Continuous enrollment is required of all graduate students between completion of regular courses and satisfactory completion of the culminating experience. 

    Students will be notified by the Registrar’s Office after the Add Deadline for the given semester about the continuous enrollment appointments. Visit the Dean's Office of the College of Graduate Studies website for more details. 

Graduation

• Graduation Application

  • Graduation Application

    Graduate students who have an approved candidacy form apply for graduation in their MySJSU account. View Online Graduate Application in the Graduate Student Guide. 

• Graduation Date Change Request

  • Graduation Date Change Request

    Graduate Students may use this online form to change their applied graduation date to another term. View Graduation Date Change Request in the Graduate Student Guide. 

    *International Graduate Students: If you need to apply for an F-1 Extension of Program, visit ISSS Current Students Website for more information.

• Duplicate Diploma Request

  • Duplicate Diploma Request

    Graduate Students may place a diploma order online through our official diploma vendor, the Michael Sutter Company.

• Advanced Certificate Audit

  • Advanced Certificate Audit [pdf]

    A student will use this form to list completed coursework required to earn your advanced certificate. Locate your certificate program in the SJSU Catalog.

    Student Note: Contact your Certificate Coordinator to learn more about this audit process.

Special Course Petitions

• Late Enrollment Petition 

  • Late Enrollment Petition

    Graduate students can find the Late Enrollment Petitions for All Post-Census and Retroactive Requests on the Registrar's website. 

• Graduate Petition for Course Drop/Semester Withdrawal

  • Graduate Petition for Course Drop/Semester Withdrawal

    Graduate students will use this petition to request for a late or retroactive withdrawal from a single course or entire semester. 

• Changing the Culminating Experience and Adjustment of Student Record 

  • Request for Changing the Culminating Experience and Adjustment of Student Record 

    Graduate Program Coordinators will use this form to retroactively withdraw a student from an existing (graded) culminating experience course and retroactively add the new culminating experience course. View Change of Program in the university catalog for more information about switching culminating plans. 

• Graduate Petition for Excess Units

  • Graduate Petition for Excess Units [pdf]

    Graduate students will use this petition if they wish to take course units beyond the maximum 16 semester units.

• Incomplete Extension Petition

  • Incomplete Extension Petition

    Graduate students can find the Incomplete Extension (DocuSign) on the Registrar's website. Students may use this form to request an extension beyond the allocated 1-year to complete an Incomplete (I) grade or a 2-year extension for a Report-in-Progress (RP) grade.

     

Reinstatement and Readmission

• What is Reinstatement?

  • Reinstatement is a process that allows a disqualified student to restore their academic standing at the university. Academic disqualification occurs when a graduate student, on academic notice (formerly known as academic probation) or continued academic notice, earns below a 3.0 GPA in a Fall or Spring term. 

    Disqualified students, who wish to apply for reinstatement, should follow the following process.

    1. Contact your Graduate Program Coordinator to discuss reinstatement and to initiate the Graduate Petition for Reinstatement.*
    2. Identify the applicable reinstatement category with your program coordinator and provide any necessary documentation for petition consideration.
    3. Graduate Program Coordinators must submit the Petition for Reinstatement. If the disqualified student is applying for reinstatement by a Program of Study, follow the established deadlines to be reinstated for the next earliest semester.
    4. Petitions for Reinstatement are approved by the Associate Dean of the College of the Graduate Studies and forwarded to the Office of the Registrar. In the case of denial, the department and student are notified.

    
    *Note: If you plan to pursue a different degree program upon readmission to the university, you will need to contact the Graduate Program Coordinator of the new degree program. A Program of Study would be developed in conjunction with the Graduate Coordinator of the new program.

    ---

    Reinstatement is a process separate from readmission.

     Disqualified students lose their privileges for course registration and so are effectively removed from the university. View 'What is Readmission' section below for more information about the readmission process. 

• Reinstatement Policy

  • Students are strongly advised to review University Disqualification Policy for more detailed information. 

    Should you have questions or concerns about the reinstatement policy or process, please contact our Dean's Office at graduate-studies@sjsu.edu. 

• Graduate Reinstatement Petition

  • Graduate Reinstatement Petition

    Graduate Program Coordinators must submit this petition form to initiate the reinstatement process for a disqualified graduate student.  

• What is Readmission?

  • Readmission is the process where a student submits a Cal State Apply application to regain admission to the university. To meet application deadlines, students may need to start the readmission process before reinstatement is complete.

    The readmission process allows students to become matriculated students. Readmission is possible only after proper reinstatement is achieved, formal application through Cal State Apply is submitted, university review is complete, and acceptance by the graduate program is confirmed.

    If you have any questions about readmission process, contact your GAPE Program Evaluator at graduate@sjsu.edu. 

Open University (Post-Bac & Graduate)

• What is Open University?

  • San Jose Staté University’s Open University (OU) program allows students from outside the university to enroll in university courses on a space-available basis and gain college credit. For more information, visit the Open University Registration webpage. 

• Open University Instruction and Policy

  • Post-graduate students are eligible to enroll in lower and upper division courses by enrolling directly into courses. Approval from Graduate Admission and Program Evaluation (GAPE) office is required for graduate 200-level courses. Prior baccalaureate degrees must already have been earned. You will be required to upload a transcript showing your bachelor’s degree conferred as proof of your earned degree. 

    Enrollment in graduate 200-level courses is not allowed if you meet any of the following:

    • Pending baccalaureate degrees
    • Disqualified students
    • Students who were denied admission into a graduate program (with the exception of those denied for limited space)
    ​• Recently deferred students from the current and prior semester
    • Students enrolling in a supervisory course, such as an independent study, project, or thesis course.

    Enrolling in graduate-level courses requires special permission by the College of Graduate Studies if the student:

    Students wishing to transfer Open University courses for future graduate program credit should be aware that SJSU policy allows only 30% of a program’s course work to be transferred for credit. While unit credit will transfer, the grades earned in Open University will not. 

    Additional questions regarding Open University may be found at this FAQ site.

• Open University Registration Form 

  • Registration form and form details can be found on the Open University website.

• Open University Course Drop and Withdrawals

  • Complete the drop process either by dropping online on mySJSU account or filing a Course Drop/Semester Withdrawal forms.